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COVID-19

West Ohio Camps - COVID-19

Policies and Procedures

These are the policies and procedures that have been carefully reviewed and adopted by West Ohio Camps as a source of mitigation and care of our valued campers, parents, retreat guests, and staff. We recognize that there are a wide breadth of viewpoints, realities and special situations in our world that each person and family should review before attending camp. If you and your family should find that this year’s camp opportunity simply does not align with your families’ needs, we understand and support your decision, and look forward to being in ministry with you again in the near future.
We also understand GREATLY the need for the camping ministry in such a time as this to exist and thrive; where the love of Jesus Christ is shown to each one of us by way of Abundant Adventure, Christian Community, and Faith Formation that happens here at camp. Come and be filled!

Page last updated 6/2/2021

 

Documents and Forms 

3 Day Self-Health Assessment - Campers & Summer Retreat Attendees - Please print this document to fill out daily and bring with you and/or you will be asked to verify the camper's 3-day health history upon check-in.

Widewater Summer Camp Welcome Letter & Packing List

Wesley Summer Camp Welcome Letter & Packing List

Otterbein Summer Camp Welcome Letter & Packing List

The information listed below is written mainly for our Summer Camp and Summer Retreat season campers and guests.

If you are attending camp as a year round retreat, please be in contact with us as to how these health and safety procedures apply to your group.

Foreword

Campers, staff, and volunteers are encouraged to make safe socializing decisions during the days leading up to their event or start of work.

As we all know, any time we are in the public domain, it is impossible to avoid potential exposures to a host of infectious germs, viruses and diseases. Potential exposure does not necessarily mean someone is infectious to others unless the proximity and duration guidelines from the CDC and Ohio Department of Health are met or exceeded. Camp Directors will refer to those current standards and provide all campers, staff, and retreat guests current guidance on how to best use appropriate precautions and self-monitor. Similar to traveling through a grocery store or other public space, use good hygiene and practices.

Masks / Face Coverings

  • Masks are not required for outdoor activities, when congregating only with others within the individual's Family Group, and indoor areas such as sleeping, showering facilities, and while eating.
  • Masks should be worn when gathering indoors in populations outside of the individual's Family Group, such as before and after meals, while in serving lines, and using a shared restroom.
  • Each camper is asked to bring at least 3 cloth masks with them. Masks should be marked with the name or initials of the camper. Campers should carry a mask with them. Masks should cover the mouth, nose, and chin. 
  • Families and individuals are welcome to wear a mask and social distance with greater occurrence than these listed policies.

Health Assessments

3-Day Self-Health Assessment

  • Every camper, staff member, and volunteer must complete a 3-Day Self-Health Assessment before arriving at camp or verify the camper's 3-day health history upon arrival (see attached document above).
  • The Self-Health Assessment includes the following:
    • A daily check of the following symptoms:
      • Fever or chills (100.4°F or higher)
      • Cough, sore throat, congestion, or runny nose that you cannot attribute to another health condition
      • New shortness of breath or difficulty breathing
      • Fatigue that you cannot attribute to another health condition
      • Muscle aches that you cannot attribute to another health condition or specific activity (such as physical exercise)
      • Headache that you cannot attribute to another health condition
      • New loss of taste or sense of smell
      • Nausea, vomiting, or diarrhea
    • In the past 10 days, have you been in contact with an individual who has been ill with respiratory complaints or fever, or who is known to have tested positive for COVID-19?
    • In the past 30 days have you have tested positive for COVID-19? If yes, what was the date on which you were notified that you were no longer contagious with COVID-19? Documentation required.
    • To prevent close contact between campers and staff we will not be doing lice checks at check-in. Please check your camper’s hair for head lice and nits before arriving at camp.
      • Were lice or nits found in your camper’s hair?
  • To maintain an environment of safe socialization, if a camper, staff, or volunteer answers “yes” to any of the questions above showing signs and symptoms of illness, they are not permitted to attend camp until they can provide:
    • A negative Quick check Antigen COVID-19 test result. Results are immediate with this test. documentation required.
    • -OR-
    • At least 24 hours have passed since recovery defined as resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (e.g.., cough, shortness of breath); and
    • At least 10 days have passed since symptoms first appeared.

Health Assessments During Camp

  • Campers will have regular health symptom checks and are encouraged to report signs and symptoms of illness for follow-up.
  • Staff and volunteers will self-monitor before beginning work each day and are not to report to work with signs and symptoms of illness.
  • If a camper, staff, or volunteer report with signs and symptoms of illness, they are to be isolated following the procedures in the following section.
  • Staff and campers should be mindful of COVID-19 symptoms and alert camp leadership at any point throughout the day that they exhibit symptoms.

Isolation

Isolation of Campers

  • If a camper is showing signs and symptoms of illness, they are isolated in a designated location.
  • A parent or guardian will be contacted of the concern and the plan to wait 60 minutes for symptoms to subside. We cannot give OTC medications during that time which could mask the symptoms. If after 60 minutes symptoms do not subside, the parent or guardian will be called to pick the camper up.
  • A camper may not spend the night in isolation unless they begin to show symptoms after bedtime. In such a case, the parent will be notified immediately and have the option to pick them up or first thing in the morning.
  • The Health Officer or another designated staff member will supervise the camper during this time. The staff member must wear a mask, maintain social distancing and use proper hygiene.
  • The staff member supervising the camper is responsible for recording all symptoms that the camper experiences, their onset and duration, and any other pertinent information. A copy of this information will be given to the parent picking up the camper and a copy will be kept in the camper’s file.

Isolation of Staff

  • If a staff member is showing signs and symptoms of illness, they are isolated in a designated location.
  • The staff is responsible for recording all symptoms that they experience, their onset and duration, and any other pertinent information.
  • A staff member showing signs of COVID-19, is urged to get a PCR COVID-19 test as soon as possible

Ending Isolation

  • Staff, campers, and volunteers may end isolation and/or return to camp when they meet the following conditions:
    • A negative Quick Check Antigen COVID-19 test result. Results are immediate with this test. Documentation required.
    • -OR-
    • At least 24 hours have passed since recovery defined as resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (e.g.., cough, shortness of breath); and
    • At least 10 days have passed since symptoms first appeared.

*Vaccinated person(s) who are suspected to be exposed are not required to isolate/quarantine or get tested unless they have symptoms. (ODH 4/27)

Communication and Contact Tracing

  • If a camper, staff, or volunteer is confirmed positive for COVID-19, parents of the other campers in the Family Group may be notified in accordance with the County Health Department guidance. The camper, staff member, or volunteer’s name will not be included in the information shared with other parents.
  • If a camper, staff, or volunteer tests positive for COVID-19 after camp, they should notify the County Health Department in which they reside.

Cabins and Family Groups

  • Family Group will consist of a small group of campers, staff, and volunteers that will experience their week of camp together.
  • The purpose of Family Groups is to contain any potential spread of the virus to the members of a smaller group. 
  • Family Groups should be no more than 25 people including campers, staff, and volunteers.
  • All campers, staff, and volunteers sharing a cabin/bedroom must be in the same Family Group.
  • Interaction between Family Groups should be limited. All campers, staff, and volunteers must wear a mask, sanitize hands, and keep socially distanced when interacting indoors with people outside of their Family Group. 
  • When possible, windows and doors should be left open to provide additional ventilation.
  • When possible, restrooms should be scheduled for use by a single Family Group at a time.

Check-In & Check-Out Procedures

  • Campers should bring their completed 3-Day Self-Health Assessment with them to check in. 
  • Each camper will be asked similar health screening questions upon check-in.
  • Parents and family members should remain at their car during check-in and check-out.
  • Please wear a mask if needing to enter camp space beyond the location of your car during Check-In and Check-Out.
  • Camp specific procedures will be provided.

Food Service

  • Additional food service safety and cleaning measures will be taken.
  • Camp specific procedures may include eating outdoors, within Family Groups, with additional air flow, social distancing between tables, masks while in waiting lines, and additional hand washing and sanitation.

Cleaning and Sanitation

  • Campers, staff, and volunteers should wash or sanitize their hands regularly using hand soap and warm water for at least 20 seconds or hand sanitizer with at least 60% alcohol.
  • Restrooms and common buildings are cleaned regularly with attention to commonly touched surfaces such as handles, doorknobs, light switches, and water bottle fillers.
  • If a camper, staff, or volunteer is isolated due to showing signs and symptoms of illness, their bed and any other areas and items they may have come into contact with are noted for thorough cleaning and disinfectant.

Worship and Vespers

  • Large group worship will take place outdoors or under an outdoor shelter with significant airflow. If indoor worship is necessary, masks should be worn in addition.
  • Campers and staff will be seated with their Family Group and socially distant from other Family Groups. 
  • Communion will be received by Family Group. Communion servers should wear gloves and hand out elements to person receiving.

Swimming

  • Similar to other camp activities, when possible, swim time should be scheduled for use by a single Family Group.
  • If more than one Family Group is swimming at the same time, designated areas are used to minimize interaction between groups.
  • When possible, life jackets should be assigned to a specific camper for each session. 

Summer Camp - Registration, Cancellations & Refunds

  • Registration for each individual camp will close Wednesday at noon before camp starts on Sunday (4 days prior for other camps).  Camps will have limited capacities to meet group and lodging requirements. Early registration is suggested.
  • Cancellation and refund policies may vary from previous years as circumstances are very different and we are maintaining policies that allow us to best stay in operation. If for any reason a camp is closed or cancelled, full refunds will be given. Cancellations up to 14 days before the first day of camp receive a full refund of the amount paid minus $50. Or transfer to another week in 2021. Cancellations 14 days or less before the first day of camp receive no refund as the spot will go unfilled. That includes no-shows.
  • Exceptions:
    • We will work with families that have serious emergencies.
    • A camper or immediate family member tests positive for COVID-19.
    • A camper has signs and symptoms of illness within the 3 days prior to or during Check-In. We will try to reschedule.
    • Any refunds from listed exceptions are full refund of fees paid minus $15 handling fee.
    • Campers going home early because of COVID-19 symptoms will receive a partial refund.
    • If we incur staff shortages due to symptoms or positive tests, the last campers registered may be cut for us to maintain ratios. Alternate weeks will be offered or a full refund.

 

Our resources include:

UMCRM - United Methodist Camp and Retreat Ministries

ACA - American Camp Association

ACN - Association of Camp Nursing

CDC - Centers for Disease Control

ODH - Ohio Department of Health

Health Departments - Henry County, Hocking County, and Logan County

Consultation with OhioHealth